The civil service rules apply to all non-represented employees, except those positions or employees exempted under the provisions of Chapter 357-04 WAC. There is no late reporting penalty in Hawaii. In addition to various medical plan options to choose from, PEBB pays the full premium for Dental for employees and enrolled dependents. As a public employee in Washington, you are eligible for retirement benefits administered by the Department of Retirement Systems (DRS). A new hire checklist ensures that you will not forget anything. Money that is not used by a certain date each year will be forfeited to the Health Care Authority and you will not be able to claim it. DSHS will then forward that information to the other relevant government agencies within Washington. Create a friendly, collaborative environment, as current employees will know when and how to welcome their new colleague. - SF1152 Designation of Beneficiary (Unpaid Compensation, TSP, Life Insurance, Retirement) Prepare Part 1-Original and Part 2-Employee Copy. A new hire checklist is a great help as it will ensure that no important steps get omitted when introducing new hires to the office. 6/4/19) General Government Transition Pool (GGTP) Application (Word file) (2/5/09) Layoff-GGTP Employment Preferences (Word file) (4/21/10) Employee forms Elected Officials-Authorization to Waive Compensation (Word file) (2/3/12) Employee Affirmative Action and Demographic Data Profile Form (PDF file) (Rev. You will need to indicate whether these surcharges apply to you and your family on your Employee Enrollment/Change form. Although this isn’t a form in the traditional sense, having a signed offer letter should be part of your new hire checklist. You may purchase additional optional coverage. New Employee Checklist. For more information on plan costs, benefit comparisons, plan contact information, and other information that may assist you in making a plan choice, visit the PEBB site or the download the Employee Enrollment Guide. Save and share your custom forms securely via mobile. With the defined benefit part of the plan, you are guaranteed a monthly benefit for the rest of your life once you meet the plan requirements and retire. Welcome to South Puget Sound Community College! Employees may apply for up to the guaranteed issue amounts of optional life insurance without submitting evidence of insurability to MetLife no later than 31 days after the date the employee becomes eligible for PEBB benefits. Failure to have these completed forms with you may result in a delay of your employment or a rescission of this offer. Start by visiting the RideshareOnline site to learn about some of the many ways to participate in the program, find a rideshare partner, calculate the cost savings with different commuting options, and to learn how you can win prizes through tracking trips! The long-term care worker must fit into one of six categories. Welcome! You may waive enrollment in medical, but your employer must receive your completed Employee Enrollment/Change form indicating that you want to waive enrollment in medical no later than 31 days after the date you become eligible for PEBB benefits. Discounts may be available to state employees through some gyms, restaurants, cell phone companies, lodging and rental cars while on leisure travel and entertainment. They share this information with us. Employees represented by a union should refer to their Collective Bargaining Agreement (CBA) for terms and conditions of their employment. You can use your Medical FSA to pay for health care expenses for you, your spouse, or your qualified tax dependents, even if they are not enrolled in your PEBB medical or dental plan. All employers must report new hires within 20 days of hiring to the Illinois Department of Employment Security. This checklist is for campus staff; UWMC and Harborview employees have additional requirements. Contact individual vendors about potential discounts. Your plan choice is permanent. New Hire Paperwork. It is important to think about how much to contribute to FSA. Any hours worked on the 16th through the end of the month are paid on the paycheck on the 10th of the following month. The Dependent Care Assistance Program (DCAP) allows you to set aside a "before tax" portion of your gross earnings to use for eligible dependent care expenses. In this article, I walk you through 11 steps to consider when building your new hire checklist so you’ll make a great first day impression. Social Security card , birth certificate , or current passport. There are two steps to the I-9 process. Report new hires to the Division of Child Support at the Washington State Department of Social and Health Services. To determine how much you want to contribute per pay period, estimate your expenses for the plan year and enroll in the FSA for that amount. New Hire Checklists for Employers for the First Year: Day one: Conduct a general job orientation, with tour and introductions. - SF181Ethnicity and Race Identification. For most people giving their signature means they’re committed, which helps you avoid complications with counter-offers. Here you will find a Road Map for opening a business, the Small Business Guide which includes details on planing, hiring employees, financing, licensing, payroll calculators, and much more. The collective bargaining agreements between the State of Washington and the different unions can be found on the following website the Office of Financial Management website. To enroll complete a MetLife Enrollment/Change Form or create an account on MetLife's MyBenefits portal. Get your EDL/EID; Proof of citizenship, identity, Social Security number and residence; Renew your EDL/EID; Update your EDL/EID . You will receive notice from DRS regarding automatic enrollment into the program. Like other states, a Form W-4 or equivalent is required. UNIVERSITY of WASHINGTON. It might look complex so to make things easier, you can always download this new hire checklist template free of charge. DCAP allows you to save on child or elder care expenses such as daycare, babysitting, general purpose day camps, pre-kindergarten expenses, in-home care for an older dependent living with you and other eligible expenses. State paydays are the 10th and 25th of each month, but are adjusted if they fall on a weekend or a holiday. You can change your contributions at any time. Before you hire employees, run through this 12-step checklist, which includes new hire forms, verification, insurance, and setting up payroll systems. A qualifying dependent must be age 12 or younger and live with you or age 13 or older, physically or mentally incapable of self-care, and regularly spend at least eight hours each day in your household. To view your earnings statements, some state agencies use a secure, password-protected, online portal called MyPortal. Every country or state that collects income taxes will require that every employer report and pay these taxes. Your paycheck is just part of your total compensation. The Deferred Compensation Program (DCP) is a supplemental retirement savings program (an IRC Section 457 plan administered by DRS) that offers you the opportunity to invest money toward securing the retirement you envision. Illinois. It provides: Benefits start after 90 days or the period of sick leave (excluding shared leave) for which you are eligible under the employer's sick leave plan (whichever is longer), and continue during disability up to the maximum benefit period. The Statewide Commute Trip Reduction (CTR) Program was developed to reduce commute trips by state employees. Long-term disability (LTD) insurance is designed to help protect you from the financial risk of lost earnings due to serious injury or illness. This reporting requirement helps the state collect child support and helps stop unemployment-insurance fraud, an important factor in keeping tax rates stable. In addition to the medical plan premiums, benefits eligible employees may be subject to a tobacco use and/or a spouse or domestic partner coverage premium surcharge. The Departmental New Hire Checklist covers: attendance, job How to report new hires and rehires. Establish a basic payroll structure to help you hire employees. Executive Staff Meet the Washington State Patrol’s Executive Staff. The document you must use is Form I-9, Employment Eligibility Verification, which must be completed by each new hire. Refer to Ethics for more information. Washington employers are required by law (RCW 26.23.040) to report all new employees within 20 days of hire. Each state has its own new hire reporting program center, which you can find on the U.S. Small Business Administration’s (SBA) website. Congratulations on your new position within the state of Washington! New employees include rehires/reinstated federal employees, student/temporary appointments. Similar to DCAP, FSA follows the "use-it or lose-it" rule. Author: XpertHR Editorial Team In addition to paperwork and notices mandated by federal law, there are myriad state-required documents and workplace notices that private employers must provide to new hires at the start of employment. New Employee Checklist. WAC 51-11C (Commercial) 2nd Printing Errata for the 1st Printing WAC 51-11R (Residential) 2nd Printing; Effective July 1, 2021. This also applies to employees who are rehired, if they haven't worked for the company in the past 60 days. The next minimum step is to report the new hire to the Washington State Department of Social and Health Services (DSHS). Washington State Department of Social and Health Services This … Based on the 2018 IECC, "Residential" includes One- and Two-family dwellings, Townhouses and Group R-2 and R-3 buildings three stories or less "Commercial" includes all buildings not covered under "Residential" It is important to think about how much to contribute to DCAP. No installation needed. Photo ID (current driver's license, military ID) And. If you are transferring in from another agency with benefits, your benefits will follow you. You can also visit the Small Agency Toolkit at any time to access helpful information and materials for employees, supervisors and managers. By filing, you will receive your Washington State Unified Business Identifier, or UBI number (state business identification number). Once you receive a DCP notification letter, you can choose to opt out of the program. Instead, each time you hire an employee, you must report the hiring to the Department of Social and Health Services. This also applies to employees who are rehired, if they haven't worked for the company in the past 60 days. If you don't choose a plan within 90 days, you will automatically be placed in Plan 3, rate option A, and you cannot later decide to become a member of Plan 2. 2018 Washington State Energy Code. The Public Employees' Retirement System Plan 2 (Plan 2) is a traditional, defined-benefit pension plan — when you meet plan requirements and retire, you are guaranteed a certain monthly income for the rest of your life. For resources on the program including videos, savings calculator, and enrollment guide, visit the DRS DCP website or download the DCP Enrollment Guide. There are many different ways to participate, such as vanpooling, carpooling, riding the bus, biking and walking. Long-Term Care Worker Check-list. 03/2015) Page 1 Internet Reporting New Hire Reporting Methods and Instructions Telephone Reporting Fax Reporting Call 800-562-0479 to report by telephone. State employees earn a base salary which is the salary range associated with their job classification. STATE OF WASHINGTON DEPARTMENT OF SOCIAL AND HEALTH SERVICES DIVISION OF CHILD SUPPORT (DCS) NEW HIRE REPORTING METHODS AND INSTRUCTIONS DSHS 18-463 (REV. Then, manage employees properly with a general understanding of state and federal labor laws. Demographic and Administrative Forms for New Employees; Form Number (if applicable) Form Description; I-9: Employment Eligibility Verification: SF-144: Statement of Prior Federal Service * Employee Address … As a new Washington public employee, you will be automatically enrolled in the program if you work for a participating employer. In 1988, the Washington State Patrol became just the third state law enforcement agency… Bureaus See how our organization is structured. You can use the new hire checklist for two purposes: your first new hire and all subsequent ones. Note: be sure to use the issued UBI number when dealing with other state agencies. We are excited you are joining us and want to ensure that you are successful in your new role. Due on your first day: W-4 - send original to DES Payroll; I-9 Form (I-9 Instructions) - keep at agency; PERS Retirement Status - send a copy to DES Payroll You should have already received your employee identification number (EID) and set up your UW NetID, but if you haven’t, let your supervisor know right away. State employees are encouraged to enroll in direct deposit, which transfers your salary straight into your checking or savings account. You may not waive dental benefits. Checklist of Required Documents. The plan is also flexible. Review professional ethics and code of conduct. Employers must register new employees with their state’s or country’s new hire notification system. My Secure DSHS - With one login you can access multiple Washington state government services. Capital Projects Advisory Review Board (CPARB), Capitol Campus Design Advisory Committee (CCDAC), Spouse or state-registered domestic partner coverage premium surcharge, basic life and accidental death and dismemberment (AD&D) insurance, Statewide Commute Trip Reduction (CTR) Program, assigned agency payroll analyst or HR Business Partner, Legislative approved general wage adjustment, Progression step increase up to the range maximum, Job re-evaluation leading to a higher pay range, Reallocation to a higher level of work within the same job category. How the New Hire Checklist Works. If you opt out of automatic enrollment, you can still join DCP at any time in the future. How To use Sign Washington New employee checklist online. Operators are available Monday through … Page 2 Washington State Commercial Vehicle Guide M 30-39.09 2019–2020 Wa cial V Americans with Disabilities Act (ADA) Information Title VI Notice to Public It is the Washington State Department of Transportation’s (WSDOT) policy to assure that no person shall, on the grounds of race, color, national origin or sex, as provided by Title Employees may be eligible to receive higher pay through one or more of the following actions: The Compensation Plan is a collection of salary schedules, definitions and application of overtime eligibility designations, assignment pay premiums, shift premiums and standby pay rates as determined by the Assistant Director of State Human Resources. Fallen Officers Dedicated to those who lost their lives in the line of duty. It provides $35,000 for death from any cause and $5,000 in case of accidental death or dismemberment (AD&D). 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